The Child Care Assistance Program (CCAP) pays part of tuition for eligible families directly to your center. Reconciliation means matching those CCAP payments — plus family copays and private tuition — to actual attendance and enrollment, so you can see what you were actually paid versus what you were owed and catch under- or non-payments before they add up.
For eligible families, CCAP covers a portion of the child-care rate and pays it to the provider; the family owes a copay and any difference above the maximum rate. Payments are tied to attendance and to each child’s authorization, and they can lag the month of care.
Authorizations change, families come and go, copays shift, and payments arrive late. Without reconciliation you simply can’t tell whether you’re being paid correctly — small gaps between what you billed and what CCAP paid compound quietly across a year.
NavSuccess does this for home care & healthcare agencies — see DHS & Medicaid reconciliation.
CCAP (administered through county agencies and Minnesota DHS) pays the provider directly for the covered portion; the family pays the copay and any amount above the maximum rate.
Timing lags, mid-month authorization changes, and copay changes are the usual culprits — which is exactly why monthly reconciliation is worth it.
Yes — subsidy payments are business revenue. We book them cleanly alongside tuition so your P&L and tax return are correct.
Book a free 30-minute consultation. We’ll look at where your books and compliance stand and show you exactly what we’d take off your plate.