For adult day providers in Minnesota

Adult day accounting in Minnesota

Books and waiver reconciliation for Minnesota adult day services — attendance and authorized days reconciled to every deposit.

Book a consultation How we help adult day

How we help

What we do for Minnesota adult day providers

You run the care. We keep the money side clean, reconciled, and ready for whoever asks — the payer, the auditor, or the bank.

Waiver billing reconciliationWe tie Elderly Waiver and CADI adult day billing to remittances and deposits, by participant and authorized day.

Attendance that ties to billingDaily attendance reconciled to the days you bill and the days you’re paid for.

Payroll & program costsProgram staff wages allocated to the service, reconciled with your books.

Audit-ready recordsBilled days traceable to attendance and authorization, retained for DHS reviews.

Adult day services accounting in Minnesota, specifically

Minnesota adult day services are largely funded through home- and community-based waivers — Elderly Waiver and CADI — and billed to MHCP by participant and authorized day, with many providers licensed under 245D. As with other waiver services, the financial risk is billed days that can’t be tied back to attendance and authorization.

We reconcile your billing to attendance and to deposits every month, keep program payroll allocated correctly, and organize records so a DHS review reconciles cleanly instead of leading to recoupment.

Elderly Waiver and CADI adult day billing reconciled to remittances and deposits
Daily attendance reconciled to billed and authorized days
Program payroll allocated to the service
Records organized and retained for DHS reviews

Want the details? Read our guides on Preparing records for a DHS/Medicaid audit and 245D financial requirements (Minnesota), or see DHS & Medicaid reconciliation.

Common questions

Minnesota adult day accounting, answered

Which funding sources do you reconcile for adult day?

Primarily Elderly Waiver and CADI billing through MHCP, matched to remittances and deposits by participant and authorized day.

Do you handle 245D adult day providers?

Yes. We keep your financial records consistent with your 245D license and reconciled to documentation, so DHS reviews go smoothly.

Can you tie attendance to what we’re paid?

That’s the core of it — daily attendance reconciled to billed days and to deposits, so you can see any day you served but weren’t paid for.

Get in touch

Let’s talk about your Minnesota adult day agency

Tell us where things stand — we’ll show you exactly what we’d take off your plate.

Ready to hand off the books?

Book a free 30-minute consultation. We’ll look at your adult day agency’s finances and show you exactly what we’d take off your plate.

Book a consultation Call (612) 354-4455