For PCA & CFSS providers in Minnesota

PCA & CFSS accounting in Minnesota

Books and MHCP reconciliation built for Minnesota PCA and CFSS providers through the transition — every authorized unit tied to a deposit and a record.

Book a consultation How we help PCA & CFSS

How we help

What we do for Minnesota PCA & CFSS providers

You run the care. We keep the money side clean, reconciled, and ready for whoever asks — the payer, the auditor, or the bank.

MHCP reconciliationWe match your PCA/CFSS billing to remittances and deposits, so under- and non-payments surface in weeks, not at audit time.

PCA→CFSS transition supportAs Minnesota moves personal care to CFSS, we keep your revenue recognition and payroll clean across both models.

Caregiver payroll that ties outDirect-care hours reconciled to the units you bill — the link DHS looks for.

Audit-ready recordsEvery billed unit traceable to authorization and documentation, retained the way a DHS review expects.

PCA & CFSS accounting in Minnesota, specifically

Minnesota PCA and CFSS services are billed through Minnesota Health Care Programs (MHCP) in authorized units, and Minnesota is moving personal care assistance toward Community First Services and Supports (CFSS). Both models share one financial truth: every unit you bill has to trace back to an authorization and to documentation that the service happened.

We reconcile your billing to remittances and to deposits month to month, and we keep direct-care payroll tied to the units you bill — so a DHS program-integrity review finds a clean paper trail instead of a reconstruction project.

MHCP claim-to-remittance-to-deposit reconciliation, every month
Revenue and payroll kept clean across the PCA→CFSS transition
Direct-care hours reconciled to billed and authorized units
Records organized and retained for DHS reviews and recoupment defense

Want the details? Read our guides on Preparing records for a DHS/Medicaid audit and 245D financial requirements (Minnesota), or see DHS & Medicaid reconciliation.

Common questions

Minnesota PCA & CFSS accounting, answered

Do you understand the PCA to CFSS transition?

Yes. We keep your revenue recognition and caregiver payroll consistent across both models so nothing gets miscounted while the program changes.

What protects us in a DHS audit?

Monthly reconciliation that ties every billed unit to an authorization, a service record, and a deposit. When that chain is intact, a review is uneventful.

Can you work with our EVV / billing system?

We work from your billing and remittance data alongside your bank feed — we don’t replace your EVV or billing platform, we reconcile against it.

Get in touch

Let’s talk about your Minnesota PCA & CFSS agency

Tell us where things stand — we’ll show you exactly what we’d take off your plate.

Ready to hand off the books?

Book a free 30-minute consultation. We’ll look at your PCA & CFSS agency’s finances and show you exactly what we’d take off your plate.

Book a consultation Call (612) 354-4455